If 2018 means a move to bigger premises, then it’s essential to plan well in advance to avoid any disruption during the move. Here at Pink Chalk we have plenty of experience planning and executing office relocations so we’ve put together a few tips for what you can do to make your relocation as stress-free and smooth as possible.
Tip 1: Decide what you’re moving
Before you move ensure that your inventory is up-to-date and lists all your equipment. Make sure equipment is clearly labelled so it can be easily directed to its new location. It can be helpful to take some photos of equipment too.
Now is also a good time to decide if there are any upgrades that are needed. With careful planning it can be possible to combine the downtime caused by upgrading with the downtime caused by the move – so you can get back to business as soon as possible.
Tip 2: Get set before you go
Be clear on how much configuration your new offices will require. Are they already wired up? Do you need your own Wi-Fi routers? Will your connection to the outside world be live when you need it? Know what work will need to be done and how long it will take so that you can factor that into your plan of action for the move itself.
And it might seem obvious but do check that your existing equipment will fit – a tape measure is your friend here. If you need new hardware, order ahead of time to the new office location.
Tip 3: Plan your downtime
Know how much downtime you can get away with. Some businesses stick to traditional office hours, so you know that working overnight will minimise the impact of the move. If you’re more of a 24/7 type of enterprise, then you may need to plan a slow and steady shift to the new location so that at no time is the whole business affected by the relocation.
Tip 4: Pack carefully
Make sure that everything is labelled clearly with its final destination and contents. Movers will take boxes from one area at once and deliver them to the new offices according to the destination. If they can’t work out where you want it, they’ll just leave them in a likely looking place. Which might be on the wrong floor of the building, and you don’t want to waste time hunting down certain equipment and files.
Get in touch if you’d like to hire a relocation manager to take care of the entire project.